2026.4.0

app/controllers/vehicles_controller.rb

@@ -76,10 +76,20 @@ class VehiclesController < ApplicationController
     end
   end
 
+  # used by the polling JS in vehicle#show
   def status
     vehicle = Vehicle.find(params[:id])
+
+    # decode the vin if it hasn't been done for some reason
+    unless vehicle.vin_decoded
+      if vehicle.error.nil?
+        VehicleVinDecodeJob.perform_later(vehicle)
+      end
+    end
+    
     render json: {
-      decoded: vehicle.vin_decoded
+      decoded: vehicle.vin_decoded,
+      error: vehicle.error
     }
   end
 

app/jobs/vehicle_vin_decode_job.rb

@@ -20,7 +20,7 @@ class VehicleVinDecodeJob < ApplicationJob
     
     unless result.success?
       log "Failed to decode vin"
-      vehicle.update(vin_decoded: false)
+      vehicle.update(vin_decoded: false, error: result.error)
       return
     end
 
@@ -32,13 +32,23 @@ class VehicleVinDecodeJob < ApplicationJob
       model: details.model.presence || vehicle.model,
       doors: details.doors.presence || vehicle.doors,
       trim: details.trim.presence || vehicle.trim,
-      name: vehicle.to_s,
+      name: build_name(vehicle, details),
-      vin_decoded: true
+      vin_decoded: true,
+      error: nil
     )
   end
 
   private
 
+  def build_name(vehicle, details)
+    if details.year && details.make && details.model
+      suffix = vehicle.vin.to_s[9..]
+      "#{details.year} #{details.make} #{details.model} - #{suffix}"
+    else
+      vehicle.vin
+    end
+  end
+
   def log(msg)
     Rails.logger.info "[VehicleVinDecodeJob] #{msg}"
   end

app/models/vehicle.rb

@@ -17,7 +17,7 @@ class Vehicle < ApplicationRecord
   validates :customer, presence: true
   validates :vin, presence: true, uniqueness: true
   before_validation :normalize_vin
-  after_commit :enqueue_vin_decode
+  after_commit :enqueue_vin_decode, if: :saved_change_to_vin?
   acts_as_searchable columns: %w[vin make model year], scope: ->(_context) { all }, date_column: :updated_at
   acts_as_event :title => Proc.new {|o| "#{o.to_s}"},
                 :url => Proc.new {|o| { :controller => 'vehicles', :action => 'show', :id => o.id} },
@@ -41,13 +41,17 @@ class Vehicle < ApplicationRecord
     super(val.to_s.strip)
   end
 
+  def name
+    val = self[:name]
+    val.present? ? val : to_s
+  end
+
   # Redmine compatibility shim
   def project
     nil
   end
 
   def self.search(query)
-    return none if query.blank?
     q = "%#{sanitize_sql_like(query)}%"
     where( "vin LIKE :q OR make LIKE :q OR model LIKE :q OR year LIKE :q", q: q)
   end
@@ -64,7 +68,9 @@ class Vehicle < ApplicationRecord
   end
 
   def to_s
+    return self[:name] if self[:name].present?
     return vin if year.blank? || make.blank? || model.blank?
+
     suffix = vin.to_s[9..] || vin
     "#{year} #{make} #{model} - #{suffix}"
   end

app/views/vehicles/show.html.erb

@@ -1,8 +1,12 @@
 <h2><%=t(:field_vehicle)%> #<%=@vehicle.id%></h2>
 
 <% unless @vehicle.vin_decoded? %>
-  <div id="vin-status" class="flash notice">
+  <div id="vin-status" class="flash <%= @vehicle.error ? "error" : "notice" %>">
+    <% if @vehicle.error%>
+      <%= @vehicle.error %>
+    <% else %>
       <%= t :notice_decoding_vin %>
+    <% end %>
   </div>
 <% end %>
 
@@ -35,9 +39,11 @@
 
     if (alreadyDecoded) return;
 
-    const interval = 3000; // 3 seconds
+    const interval = 3000;
     let attempts = 0;
-    const maxAttempts = 40; // ~2 minutes
+    const maxAttempts = 40;
+
+    const statusEl = document.getElementById("vin-status");
 
     const checkStatus = () => {
       fetch(`/vehicles/${vehicleId}/status`, {
@@ -45,19 +51,51 @@
       })
         .then(res => res.json())
         .then(data => {
+
+          // SUCCESS → reload
           if (data.decoded) {
             window.location.reload();
-          } else {
+            return;
+          }
+
+          // ERROR → stop + show message
+          if (data.error) {
+            clearInterval(timer);
+
+            if (statusEl) {
+              statusEl.classList.remove("notice");
+              statusEl.classList.add("error");
+              statusEl.textContent = data.error;
+            }
+
+            console.warn("VIN decode failed:", data.error);
+            return;
+          }
+
+          // continue polling
           attempts++;
           if (attempts >= maxAttempts) {
             clearInterval(timer);
-              console.warn("VIN decode polling timed out");
+
+            if (statusEl) {
+              statusEl.classList.remove("notice");
+              statusEl.classList.add("warning");
+              statusEl.textContent = "VIN decode timed out. Please refresh or try again.";
             }
+
+            console.warn("VIN decode polling timed out");
           }
         })
         .catch(err => {
-          console.error("Polling error:", err);
           clearInterval(timer);
+
+          if (statusEl) {
+            statusEl.classList.remove("notice");
+            statusEl.classList.add("error");
+            statusEl.textContent = "Error checking VIN status.";
+          }
+
+          console.error("Polling error:", err);
         });
     };
 

db/migrate/004_add_polling_and_indexes.rb

@@ -8,15 +8,22 @@
 #
 #THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
 
-class AddIndexes < ActiveRecord::Migration[7.0]
+class AddPollingAndIndexes < ActiveRecord::Migration[7.0]
   
   def change
     add_column :vehicles, :vin_decoded, :boolean, default: false, null: false
+    add_column :vehicles, :error, :string
     add_index :vehicles, :vin_decoded
     add_index :vehicles, :vin, unique: true
     add_index :vehicles, :make
     add_index :vehicles, :model
     add_index :vehicles, :year
+
+    Vehicle.find_each.with_index do |vehicle, index|
+      VehicleVinDecodeJob
+        .set(wait: (index / 50).minutes)
+        .perform_later(vehicle.id)
+    end
   end
 
 end

init.rb

@@ -14,7 +14,7 @@ Redmine::Plugin.register :redmine_qbo_vehicles do
   name 'Redmine QBO Vehicles plugin'
   author 'Rick Barrette'
   description 'This is a plugin for Redmine to intergrate with the redmine_qbo plugin to provide vehicle data tracking'
-  version '2026.3.2'
+  version '2026.4.0'
   url 'https://github.com/rickbarrette/redmine_qbo_vehicles'
   author_url 'https://barrettefabrication.com'
   requires_redmine version_or_higher: '6.1.0'

lib/redmine_qbo_vehicles.rb

@@ -14,7 +14,6 @@ module RedmineQboVehicles
     Customer.prepend Vehicles::Patches::CustomerPatch
 
     Vehicles::Hooks::CustomerShowHookListener
-    Vehicles::Hooks::InvoiceHookListener
     Vehicles::Hooks::IssuesFormHookListener
     Vehicles::Hooks::IssuesShowHookListener
     Vehicles::Hooks::PdfHookListener

lib/vehicles/hooks/invoice_hook_listener.rb

@@ -1,69 +0,0 @@
-#The MIT License (MIT)
-#
-#Copyright (c) 2016 - 2026 rick barrette
-#
-#Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:
-#
-#The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.
-#
-#THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
-
-module Vehicles
-  module Hooks
-
-    class InvoiceHookListener < Redmine::Hook::ViewListener
-
-      include IssuesHelper
-
-      # Called by Redmine QBO Invoice
-      def process_invoice_custom_fields(context={})
-        log "Processing invoice custom fields for invoice ##{context[:invoice].id}"
-        issue = context[:issue]
-
-        # update the invoive custom fields with infomation from the issue if available
-        context[:invoice].custom_fields.each do |cf|
-
-          log "Checking invoice custom field: #{cf.name}"
-          
-          # VIN from the attached vehicle 
-          begin
-            if cf.name.eql? "VIN"
-              # Only update if blank to prevent infite loops
-              # TODO check cf_sync_confict flag once implemented
-              if cf.string_value.to_s.blank?
-
-                log "VIN was blank, updating the invoice vin in quickbooks"
-                vin = context[:issue].vehicle.vin
-                break if vin.nil?
-                
-                if not cf.string_value.to_s.eql? vin
-                  cf.string_value = vin.to_s
-                  log "VIN has changed"
-                  context[:is_changed] = true
-                end
-
-              end
-
-            end
-          rescue
-            #do nothing
-            log "redmine_qbo_vehicles.process_invoice_custom_fields failed, skipping"
-            return nil
-          end
-        end
-
-        return context if context[:is_changed]
-        
-        return nil
-      end
-
-      private
-
-      def log(msg)
-        Rails.logger.info "[InvoiceHookListener] #{msg}"
-      end
-    end
-
-  end
-
-end