Update plugin version to 2026.2.16

Updated to use active jobs & services for all background work

app/controllers/estimate_controller.rb

@@ -15,6 +15,7 @@ class EstimateController < ApplicationController
   skip_before_action :verify_authenticity_token, :check_if_login_required, unless: proc {|c| session[:token].nil? }
 
   def get_estimate
+    log "Searching for estimate with params: #{params.inspect}"
 
     e = Estimate.find_by_doc_number(params[:search]) if params[:search]
     e = Estimate.find_by_id(params[:id]) if params[:id]

app/controllers/qbo_controller.rb

@@ -96,17 +96,7 @@ class QboController < ApplicationController
     CustomerSyncJob.perform_later(full_sync: true)
     EstimateSyncJob.perform_later(full_sync: true)
     InvoiceSyncJob.perform_later(full_sync: true)
-
+    EmployeeSyncJob.perform_later(full_sync: true)
-    # Update info in background
-    Thread.new do
-      if Qbo.exists?
-        Employee.sync
-        
-        # Record the last sync time
-        Qbo.update_time_stamp
-      end
-      ActiveRecord::Base.connection.close
-    end
 
     redirect_to :home, flash: { notice: I18n.t(:label_syncing) }
   end

app/jobs/customer_sync_job.rb

@@ -12,84 +12,20 @@ class CustomerSyncJob < ApplicationJob
   queue_as :default
   retry_on StandardError, wait: 5.minutes, attempts: 5
 
-  def perform(full_sync: false)
+  # Perform a full sync of all customers, or an incremental sync of only those updated since the last sync
+  def perform(full_sync: false, id: nil)
     qbo = Qbo.first
     return unless qbo
 
-    log "Starting #{full_sync ? 'full' : 'incremental'} sync..."
+    log "Starting #{full_sync ? 'full' : 'incremental'} sync for customer ##{id || 'all'}..."
 
-    qbo = Qbo.first
+    service = CustomerSyncService.new(qbo: qbo)
-    qbo.perform_authenticated_request do |access_token|
 
-        service = Quickbooks::Service::Customer.new(company_id: qbo.realm_id, access_token: access_token)
+    if id.present?
-
+      service.sync_by_id(id)
-        page = 1
-        loop do
-          collection = fetch_customers(service, page, full_sync)
-          entries = Array(collection&.entries)
-
-          break if entries.empty?
-
-          entries.each { |c| sync_customer(c) }
-
-          page += 1
-          break if entries.size < 1000
-        end
-
-        log "Completed sync."
-        Qbo.update_time_stamp
-    end
-  rescue => e
-    log "Fatal error: #{e.message}"
-    log e.backtrace.join("\n")
-    raise # allows retry
-  end
-
-  private
-
-  # Fetch either all or incremental customers
-  def fetch_customers(service, page, full_sync)
-    start_position = (page - 1) * 1000 + 1
-
-    if full_sync
-      service.query("SELECT * FROM Customer STARTPOSITION #{start_position} MAXRESULTS 1000")
     else
-      last_update = Customer.maximum(:updated_at) || 1.year.ago
+      service.sync(full_sync: full_sync)
-      service.query(<<~SQL.squish)
-        SELECT * FROM Customer
-        WHERE MetaData.LastUpdatedTime > '#{last_update.utc.iso8601}'
-        STARTPOSITION #{start_position}
-        MAXRESULTS 1000
-      SQL
     end
-  rescue => e
-    log "Failed to fetch page #{page}: #{e.message}"
-    nil
-  end
-
-  # Sync a single customer record
-  def sync_customer(c)
-    log "Processing customer #{c.id} / #{c.display_name} (active=#{c.active?})"
-
-    customer = Customer.find_or_initialize_by(id: c.id)
-
-    if c.active?
-      customer.name = c.display_name
-      customer.phone_number = c.primary_phone&.free_form_number&.gsub(/\D/, '')
-      customer.mobile_phone_number = c.mobile_phone&.free_form_number&.gsub(/\D/, '')
-
-      if customer.changed?
-        customer.save_without_push
-        log "Updated customer #{c.id}"
-      end
-    else
-      if customer.persisted? && customer.active?
-        customer.destroy
-        log "Deleted customer #{c.id}"
-      end
-    end
-  rescue => e
-    log "Failed to sync customer #{c.id}: #{e.message}"
   end
 
   private

app/jobs/employee_sync_job.rb

@@ -0,0 +1,35 @@
+#The MIT License (MIT)
+#
+#Copyright (c) 2016 - 2026 rick barrette
+#
+#Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:
+#
+#The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.
+#
+#THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
+
+class EmployeeSyncJob < ApplicationJob
+  queue_as :default
+  retry_on StandardError, wait: 5.minutes, attempts: 5
+
+  def perform(full_sync: false, id: nil)
+    qbo = Qbo.first
+    return unless qbo
+
+    log "Starting #{full_sync ? 'full' : 'incremental'} sync for employee ##{id || 'all'}..."
+
+    service = EmployeeSyncService.new(qbo: qbo)
+
+    if id.present?
+      service.sync_by_id(id)
+    else
+      service.sync(full_sync: full_sync)
+    end
+  end
+
+  private
+
+  def log(msg)
+    Rails.logger.info "[EmployeeSyncJob] #{msg}"
+  end
+end

app/jobs/estimate_sync_job.rb

@@ -12,84 +12,25 @@ class EstimateSyncJob < ApplicationJob
   queue_as :default
   retry_on StandardError, wait: 5.minutes, attempts: 5
 
-  # Sync estimates from QuickBooks Online to local database
+  def perform(full_sync: false, id: nil, doc_number: nil)
-  def perform(full_sync: false)
     qbo = Qbo.first
     return unless qbo
 
-    log "Starting #{full_sync ? 'full' : 'incremental'} sync..."
+    log "Starting #{full_sync ? 'full' : 'incremental'} sync for estimate ##{id || doc_number || 'all'}..."
 
-    qbo = Qbo.first
+    service = EstimateSyncService.new(qbo: qbo)
-    qbo.perform_authenticated_request do |access_token|
 
-        service = Quickbooks::Service::Estimate.new(company_id: qbo.realm_id, access_token: access_token)
+    if id.present?
-
+      service.sync_by_id(id)
-        page = 1
+    elsif doc_number.present?
-        loop do
+      service.sync_by_doc(doc_number)
-          collection = fetch_estimates(service, page, full_sync)
+    else
-          entries = Array(collection&.entries)
+      service.sync(full_sync: full_sync)
-
-          break if entries.empty?
-
-          entries.each { |c| sync_estimates(c) }
-
-          page += 1
-          break if entries.size < 1000
     end
-
-        log "Completed sync."
-        Qbo.update_time_stamp
-    end
-  rescue => e
-    log "Fatal error: #{e.message}"
-    log e.backtrace.join("\n")
-    raise # allows retry
   end
 
   private
 
-  # Fetch either all or incremental estimates
-  def fetch_estimates(service, page, full_sync)
-    start_position = (page - 1) * 1000 + 1
-
-    if full_sync
-      service.query("SELECT * FROM Estimate STARTPOSITION #{start_position} MAXRESULTS 1000")
-    else
-      last_update = Estimate.maximum(:updated_at) || 1.year.ago
-      service.query(<<~SQL.squish)
-        SELECT * FROM Estimate
-        WHERE MetaData.LastUpdatedTime > '#{last_update.utc.iso8601}'
-        STARTPOSITION #{start_position}
-        MAXRESULTS 1000
-      SQL
-    end
-  rescue => e
-    log "Failed to fetch page #{page}: #{e.message}"
-    nil
-  end
-
-  # Sync a single estimate record
-  def sync_estimates(e)
-    log "Processing estimate #{e.id} doc=#{e.doc_number} status=#{e.txn_status}"
-
-    estimate = Estimate.find_or_initialize_by(id: e.id)
-
-    estimate.doc_number = e.doc_number
-    estimate.estimate_id = e.estimate_ref.value
-    estimate.txn_date = e.txn_date
-
-    if estimate.changed?
-      estimate.save
-      log "Updated estimate #{e.id}"
-    end
-  end
-
-  # TODO remove deleted estimates
-  
-  rescue => error
-    log "Failed to sync estimate #{e.id}: #{error.message}"
-  end
-
   def log(msg)
     Rails.logger.info "[EstimateSyncJob] #{msg}"
   end

app/jobs/webhook_process_job.rb

@@ -15,6 +15,7 @@ class WebhookProcessJob < ActiveJob::Base
     Customer
     Invoice
     Estimate
+    Employee
   ].freeze
 
   # Process incoming QBO webhook notifications and sync relevant data to Redmine
@@ -47,12 +48,12 @@ class WebhookProcessJob < ActiveJob::Base
     return unless model
 
     if entity['deletedId']
-      model.destroy(entity['deletedId'])
+      model.delete(entity['deletedId'])
       return
     end
 
     if entity['operation'] == "Delete"
-      model.destroy(id)
+      model.delete(id)
     else
       model.sync_by_id(id)
     end

app/models/customer.rb

@@ -150,12 +150,6 @@ class Customer < ActiveRecord::Base
     end
   end
 
-  # proforms a bruteforce sync operation
-  # This needs to be simplified
-  def self.sync 
-    CustomerSyncJob.perform_later(full_sync: false)
-  end
-
   # Seach for customers by name or phone number
   def self.search(search)
     search = sanitize_sql_like(search)
@@ -177,30 +171,13 @@ class Customer < ActiveRecord::Base
   end
   
   # proforms a bruteforce sync operation
-  # This needs to be simplified
+  def self.sync 
+    CustomerSyncJob.perform_later(full_sync: false)
+  end
+
+  # proforms a bruteforce sync operation
   def self.sync_by_id(id) 
-    qbo = Qbo.first
+    CustomerSyncJob.perform_later(id: id)
-    c = qbo.perform_authenticated_request do |access_token|
-      service = Quickbooks::Service::Customer.new(company_id: qbo.realm_id, access_token: access_token)
-      service.fetch_by_id(id)
-    end
-
-    return unless c
-
-    customer = Customer.find_or_create_by(id: c.id)
-    if c.active?
-      #if not customer.name.eql? c.display_name
-        customer.name = c.display_name
-        customer.id = c.id
-        customer.phone_number = c.primary_phone.free_form_number.tr('^0-9', '') unless c.primary_phone.nil?
-        customer.mobile_phone_number = c.mobile_phone.free_form_number.tr('^0-9', '') unless c.mobile_phone.nil?
-        customer.save_without_push
-      #end
-    else
-      if not customer.new_record?
-        customer.delete
-      end
-    end
   end
   
   # returns a human readable string

app/models/customer_token.rb

@@ -21,14 +21,17 @@ class CustomerToken < ApplicationRecord
 
   TOKEN_EXPIRATION = 1.month
 
+  # Check if the token has expired
   def expired?
     expires_at.present? && expires_at <= Time.current
   end
 
+  # Remove expired tokens from the database
   def self.remove_expired_tokens
     where("expires_at <= ?", Time.current).delete_all
   end
 
+  # Get or create a token for the given issue
   def self.get_token(issue)
     return unless issue
     return unless User.current.allowed_to?(:view_issues, issue.project)
@@ -41,10 +44,12 @@ class CustomerToken < ApplicationRecord
 
   private
 
+  # Generate a unique token for the customer
   def generate_token
     self.token ||= SecureRandom.urlsafe_base64(32)
   end
 
+  # Generate an expiration date for the token
   def generate_expire_date
     self.expires_at ||= Time.current + TOKEN_EXPIRATION
   end

app/models/employee.rb

@@ -13,37 +13,16 @@ class Employee < ActiveRecord::Base
   has_many :users
   validates_presence_of :id, :name
 
+  self.primary_key = :id
+
+  # Sync all employees, typically triggered by a scheduled task or manual sync request
   def self.sync
-    qbo = Qbo.first
+    EmployeeSyncJob.perform_later(full_sync: true)
-    employees = qbo.perform_authenticated_request do |access_token|
-      service = Quickbooks::Service::Employee.new(company_id: qbo.realm_id, access_token: access_token)
-      service.all
-    end
-
-    return unless employees
-    
-    transaction do
-      employees.each { |e|
-        logger.info "Processing employee #{e.id}"
-        employee = 	find_or_create_by(id: e.id)
-        employee.name = e.display_name
-        employee.id = e.id
-        employee.save!
-      }
-    end
   end
 
+  # Sync a single employee by ID, typically triggered by a webhook notification or manual sync request
   def self.sync_by_id(id)
-    qbo = Qbo.first
+    EmployeeSyncJob.perform_later(id: id)
-    employee = qbo.perform_authenticated_request do |access_token|
-      service = Quickbooks::Service::Employee.new(company_id: qbo.realm_id, access_token: access_token)
-      service.fetch_by_id(id)
   end
   
-    return unless employee
-    employee = find_or_create_by(id: employee.id)
-    employee.name = employee.display_name
-    employee.id = employee.id
-    employee.save!
-  end
 end

app/models/estimate.rb

@@ -27,53 +27,17 @@ class Estimate < ActiveRecord::Base
   
   # sync only one estimate
   def self.sync_by_id(id)
-    log "Syncing estimate #{id}"
+    EstimateSyncJob.perform_later(id: id)
-    qbo = Qbo.first
-    qbo.perform_authenticated_request do |access_token|
-      service = Quickbooks::Service::Estimate.new(company_id: qbo.realm_id, access_token: access_token)
-      process_estimate(service.fetch_by_id(id))
-    end
   end
 
   # sync only one estimate
   def self.sync_by_doc_number(number)
-    log "Syncing estimate by doc number #{number}"
+    EstimateSyncJob.perform_later(doc_number: number)
-    qbo = Qbo.first
-    qbo.perform_authenticated_request do |access_token|
-      service = Quickbooks::Service::Estimate.new(company_id: qbo.realm_id, access_token: access_token)
-      process_estimate(service.find_by( :doc_number, number).first)
-    end
-  end
-  
-  # update an estimate
-  def self.update(id)
-    qbo = Qbo.first
-    estimate = qbo.perform_authenticated_request do |access_token|
-      service = Quickbooks::Service::Estimate.new(company_id: qbo.realm_id, access_token: access_token)
-      service.fetch_by_id(id)
-    end
-
-    return unless estimate
-
-    e = find_or_create_by(id: id)
-    e.doc_number = estimate.doc_number
-    e.txn_date = estimate.txn_date
-    e.save!
-  end
-  
-  # process an estimate into the database
-  def self.process_estimate(qbo_estimate)
-    log "Processing estimate #{qbo_estimate.id}"
-    estimate = find_or_create_by(id: qbo_estimate.id)
-    estimate.doc_number = qbo_estimate.doc_number
-    estimate.customer_id = qbo_estimate.customer_ref.value
-    estimate.id = qbo_estimate.id
-    estimate.txn_date = qbo_estimate.txn_date
-    estimate.save!
   end
 
   # download the pdf from quickbooks
   def pdf
+    log "Downloading PDF for estimate ##{self.id}..."
     qbo = Qbo.first
     qbo.perform_authenticated_request do |access_token|
       service = Quickbooks::Service::Estimate.new(company_id: qbo.realm_id, access_token: access_token)
@@ -104,6 +68,7 @@ class Estimate < ActiveRecord::Base
   
   # pull the details
   def pull
+    log "Pulling details for estimate ##{self.id}..."
     begin
       raise Exception unless self.id
       qbo = Qbo.first

app/models/invoice.rb

@@ -22,6 +22,7 @@ class Invoice < ActiveRecord::Base
     doc_number
   end
 
+  # Sync all invoices from QuickBooks, typically triggered by a scheduled task or manual sync request
   def self.sync
     InvoiceSyncJob.perform_later(full_sync: true)
   end

app/services/customer_sync_service.rb

@@ -0,0 +1,95 @@
+#The MIT License (MIT)
+#
+#Copyright (c) 2016 - 2026 rick barrette
+#
+#Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:
+#
+#The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.
+#
+#THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
+
+class CustomerSyncService
+  PAGE_SIZE = 1000
+
+  def initialize(qbo:)
+    @qbo = qbo
+  end
+
+  # Sync all customers, or only those updated since the last sync
+  def sync(full_sync: false)
+    log "Starting #{full_sync ? 'full' : 'incremental'} customer sync"
+
+    @qbo.perform_authenticated_request do |access_token|
+      service = Quickbooks::Service::Customer.new(company_id: @qbo.realm_id, access_token: access_token)
+
+      page = 1
+      loop do
+        collection = fetch_page(service, page, full_sync)
+        entries = Array(collection&.entries)
+        break if entries.empty?
+
+        entries.each { |remote| persist(remote) }
+
+        break if entries.size < PAGE_SIZE
+        page += 1
+      end
+    end
+
+    log "Customer sync complete"
+  end
+
+  # Sync a single customer by its QBO ID, used for webhook updates
+  def sync_by_id(id)
+    @qbo.perform_authenticated_request do |access_token|
+      service = Quickbooks::Service::Customer.new(company_id: @qbo.realm_id, access_token: access_token)
+      remote = service.fetch_by_id(id)
+      persist(remote)
+    end
+  end
+
+  private
+
+  # Fetch a page of customers, either all or only those updated since the last sync
+  def fetch_page(service, page, full_sync)
+    start_position = (page - 1) * PAGE_SIZE + 1
+
+    if full_sync
+      service.query("SELECT * FROM Customer STARTPOSITION #{start_position} MAXRESULTS #{PAGE_SIZE}")
+    else
+      last_update = Customer.maximum(:updated_at) || 1.year.ago
+      service.query(<<~SQL.squish)
+        SELECT * FROM Customer
+        WHERE MetaData.LastUpdatedTime > '#{last_update.utc.iso8601}'
+        STARTPOSITION #{start_position}
+        MAXRESULTS #{PAGE_SIZE}
+      SQL
+    end
+  end
+
+  # Create or update a local Customer record based on the QBO remote data
+  def persist(remote)
+    local = Customer.find_or_initialize_by(id: remote.id)
+
+    if remote.active?
+      local.name = remote.display_name
+      local.phone_number = remote.primary_phone&.free_form_number&.gsub(/\D/, '')
+      local.mobile_phone_number = remote.mobile_phone&.free_form_number&.gsub(/\D/, '')
+
+      if local.changed?
+        local.save
+        log "Updated customer #{remote.id}"
+      end
+    else
+      if local.persisted?
+        local.destroy
+        log "Deleted customer #{remote.id}"
+      end
+    end
+  rescue => e
+    log "Failed to sync customer #{remote.id}: #{e.message}"
+  end
+
+  def log(msg)
+    Rails.logger.info "[CustomerSyncService] #{msg}"
+  end
+end

app/services/employee_sync_service.rb

@@ -0,0 +1,93 @@
+#The MIT License (MIT)
+#
+#Copyright (c) 2016 - 2026 rick barrette
+#
+#Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:
+#
+#The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.
+#
+#THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
+
+class EmployeeSyncService
+  PAGE_SIZE = 1000
+
+  def initialize(qbo:)
+    @qbo = qbo
+  end
+
+  # Sync all employees, or only those updated since the last sync
+  def sync(full_sync: false)
+    log "Starting #{full_sync ? 'full' : 'incremental'} employee sync"
+
+    @qbo.perform_authenticated_request do |access_token|
+      service = Quickbooks::Service::Employee.new(company_id: @qbo.realm_id, access_token: access_token)
+
+      page = 1
+      loop do
+        collection = fetch_page(service, page, full_sync)
+        entries = Array(collection&.entries)
+        break if entries.empty?
+
+        entries.each { |remote| persist(remote) }
+
+        break if entries.size < PAGE_SIZE
+        page += 1
+      end
+    end
+
+    log "Employee sync complete"
+  end
+
+  # Sync a single employee by its QBO ID, used for webhook updates
+  def sync_by_id(id)
+    @qbo.perform_authenticated_request do |access_token|
+      service = Quickbooks::Service::Employee.new(company_id: @qbo.realm_id, access_token: access_token)
+      remote = service.fetch_by_id(id)
+      persist(remote)
+    end
+  end
+
+  private
+
+  # Fetch a page of employees, either all or only those updated since the last sync
+  def fetch_page(service, page, full_sync)
+    start_position = (page - 1) * PAGE_SIZE + 1
+
+    if full_sync
+      service.query("SELECT * FROM Employee STARTPOSITION #{start_position} MAXRESULTS #{PAGE_SIZE}")
+    else
+      last_update = Employee.maximum(:updated_at) || 1.year.ago
+      service.query(<<~SQL.squish)
+        SELECT * FROM Employee
+        WHERE MetaData.LastUpdatedTime > '#{last_update.utc.iso8601}'
+        STARTPOSITION #{start_position}
+        MAXRESULTS #{PAGE_SIZE}
+      SQL
+    end
+  end
+
+  # Create or update a local Employee record based on the QBO remote data
+  def persist(remote)
+    local = Employee.find_or_initialize_by(id: remote.id)
+
+    if remote.active?
+      local.name = remote.display_name
+
+      if local.changed?
+        local.save
+        log "Updated employee #{remote.id}"
+      end
+    else
+      if local.persisted?
+        local.destroy
+        log "Deleted employee #{remote.id}"
+      end
+    end
+  rescue => e
+    log "Failed to sync employee #{remote.id}: #{e.message}"
+  end
+
+  def log(msg)
+    Rails.logger.info "[EmployeeSyncService] #{msg}"
+  end
+end

app/services/estimate_sync_service.rb

@@ -0,0 +1,102 @@
+#The MIT License (MIT)
+#
+#Copyright (c) 2016 - 2026 rick barrette
+#
+#Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:
+#
+#The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.
+#
+#THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
+
+class EstimateSyncService
+  PAGE_SIZE = 1000
+
+  def initialize(qbo:)
+    @qbo = qbo
+  end
+
+  # Sync all estimates, or only those updated since the last sync
+  def sync(full_sync: false)
+    log "Starting #{full_sync ? 'full' : 'incremental'} estimate sync"
+
+    @qbo.perform_authenticated_request do |access_token|
+      service = Quickbooks::Service::Estimate.new(company_id: @qbo.realm_id, access_token: access_token)
+
+      page = 1
+      loop do
+        collection = fetch_page(service, page, full_sync)
+        entries = Array(collection&.entries)
+        break if entries.empty?
+
+        entries.each { |remote| persist(remote) }
+
+        break if entries.size < PAGE_SIZE
+        page += 1
+      end
+    end
+
+    log "Estimate sync complete"
+  end
+
+  # Sync a single estimate by its QBO ID, used for webhook updates
+  def sync_by_doc(doc_number)
+    log "Syncing estimate by doc_number: #{doc_number}"
+    @qbo.perform_authenticated_request do |access_token|
+      service = Quickbooks::Service::Estimate.new(company_id: @qbo.realm_id, access_token: access_token)
+      remote = service.find_by( :doc_number, doc_number).first
+      log "Found estimate with ID #{remote.id} for doc_number #{doc_number}" if remote
+      persist(remote)
+    end
+  end
+
+  # Sync a single estimate by its QBO ID, used for webhook updates
+  def sync_by_id(id)
+    log "Syncing estimate by ID: #{id}"
+    @qbo.perform_authenticated_request do |access_token|
+      service = Quickbooks::Service::Estimate.new(company_id: @qbo.realm_id, access_token: access_token)
+      remote = service.fetch_by_id(id)
+      persist(remote)
+    end
+  end
+
+  private
+
+  # Fetch a page of estimates, either all or only those updated since the last sync
+  def fetch_page(service, page, full_sync)
+    log "Fetching page #{page} of estimates (full_sync: #{full_sync})"
+    start_position = (page - 1) * PAGE_SIZE + 1
+
+    if full_sync
+      service.query("SELECT * FROM Estimate STARTPOSITION #{start_position} MAXRESULTS #{PAGE_SIZE}")
+    else
+      last_update = Estimate.maximum(:updated_at) || 1.year.ago
+      service.query(<<~SQL.squish)
+        SELECT * FROM Estimate
+        WHERE MetaData.LastUpdatedTime > '#{last_update.utc.iso8601}'
+        STARTPOSITION #{start_position}
+        MAXRESULTS #{PAGE_SIZE}
+      SQL
+    end
+  end
+
+  # Create or update a local Estimate record based on the QBO remote data
+  def persist(remote)
+    log "Persisting estimate #{remote.id}"
+    local = Estimate.find_or_initialize_by(id: remote.id)
+
+    local.doc_number = remote.doc_number
+    local.txn_date = remote.txn_date
+    local.customer = Customer.find_by(id: remote.customer_ref&.value)
+    
+    if local.changed?
+      local.save
+      log "Updated estimate #{remote.id}"
+    end
+  rescue => e
+    log "Failed to sync estimate #{remote.id}: #{e.message}"
+  end
+
+  def log(msg)
+    Rails.logger.info "[EstimateSyncService] #{msg}"
+  end
+end

app/services/invoice_sync_service.rb

@@ -68,20 +68,25 @@ class InvoiceSyncService
 
   # Create or update a local Invoice record based on the QBO remote data
   def persist(remote)
-    invoice = Invoice.find_or_initialize_by(id: remote.id)
+    local = Invoice.find_or_initialize_by(id: remote.id)
 
-    invoice.doc_number      = remote.doc_number
+    local.doc_number      = remote.doc_number
-    invoice.txn_date        = remote.txn_date
+    local.txn_date        = remote.txn_date
-    invoice.due_date        = remote.due_date
+    local.due_date        = remote.due_date
-    invoice.total_amount    = remote.total
+    local.total_amount    = remote.total
-    invoice.balance         = remote.balance
+    local.balance         = remote.balance
-    invoice.qbo_updated_at  = remote.meta_data&.last_updated_time
+    local.qbo_updated_at  = remote.meta_data&.last_updated_time
 
-    invoice.customer = Customer.find_by(id: remote.customer_ref&.value)
+    local.customer = Customer.find_by(id: remote.customer_ref&.value)
 
-    invoice.save!
+    if local.changed?
+      local.save
+      log "Updated invoice #{remote.doc_number} (#{remote.id})"
+    end
 
-    InvoiceAttachmentService.new(invoice, remote).attach
+    InvoiceAttachmentService.new(local, remote).attach
+    rescue => e
+    log "Failed to sync invoice #{remote.doc_number} (#{remote.id}): #{e.message}"
   end
 
   def log(msg)

config/locales/en.yml

@@ -98,7 +98,7 @@ en:
   notice_error_project_nil: "The issue's project is nil. Set project to:"
   notice_error_tracker_nil: "The issue's tracker is nil. Set tracker to:"
   notice_estimate_created: "Estimate created in QuickBooks"
-  notice_estimate_not_found: "Estimate not found"
+  notice_estimate_not_found: "Estimate not found, we are syncing with QuickBooks to find it. Please check back shortly."
   notice_estimate_updated: "Estimate updated in QuickBooks"
   notice_forbidden: "You do not have permission to access this resource."
   notice_invoice_created: "Invoice created in QuickBooks"

db/migrate/042_add_employee_timestamp.rb

@@ -0,0 +1,15 @@
+#The MIT License (MIT)
+#
+#Copyright (c) 2016 - 2026 rick barrette
+#
+#Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:
+#
+#The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.
+#
+#THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
+
+class AddEmployeeTimestamp < ActiveRecord::Migration[7.0]
+  def change
+    add_timestamps(:employees, null: true)
+  end
+end

init.rb

@@ -14,7 +14,7 @@ Redmine::Plugin.register :redmine_qbo do
   name 'Redmine QBO plugin'
   author 'Rick Barrette'
   description 'A pluging for Redmine to connect with QuickBooks Online to create Time Activity Entries for billable hours logged when an Issue is closed'
-  version '2026.2.15'
+  version '2026.2.16'
   url 'https://github.com/rickbarrette/redmine_qbo'
   author_url 'https://barrettefabrication.com'
   settings default: {empty: true}, partial: 'qbo/settings'

lib/redmine_qbo/patches/pdf_patch.rb

@@ -58,7 +58,7 @@ module RedmineQbo
           #left << [l(:field_category), issue.category] unless issue.disabled_core_fields.include?(:category_id)
           #left << [l(:field_fixed_version), issue.fixed_version] unless issue.disabled_core_fields.include?(:fixed_version_id)
           
-          logger.debug "Calling :pdf_left hook"
+          log "Calling :pdf_left hook"
           left_hook_output = Redmine::Hook.call_hook :pdf_left, { issue: issue }
           unless left_hook_output.nil?
             left_hook_output.each do |l|
@@ -73,7 +73,7 @@ module RedmineQbo
           right << [l(:field_estimated_hours), l_hours(issue.estimated_hours)] unless issue.disabled_core_fields.include?(:estimated_hours)
           right << [l(:label_spent_time), l_hours(issue.total_spent_hours)] if User.current.allowed_to?(:view_time_entries, issue.project)
           
-          logger.debug "Calling :pdf_right hook"
+          log "Calling :pdf_right hook"
           right_hook_output = Redmine::Hook.call_hook :pdf_right, { issue: issue }
           unless right_hook_output.nil?
             right_hook_output.each do |r|
@@ -269,6 +269,13 @@ module RedmineQbo
         end
 
       end
+
+      private
+
+      def log(msg)
+          Rails.logger.info "[PdfPatch] #{msg}"
+      end
+
     end
 
     Redmine::Export::PDF::IssuesPdfHelper.send(:include, PdfPatch)